Features & Modules

Different modules and features to perfectly match your operations

Fits your operations perfectly

Regardless of the country you operate in, or your type of operations, FlightOffice is flexible and adapts to your needs with different modules and features. Don't get stuck with a big complicated system — FlightOffice keeps it simple.

Amazing technology & workflow

Built by aviation people to help solve aviation problems, FlightOffice uses the latest technology to provide a flexible, web-based and mobile flight operations management system that is easy to use and works the way you do.

Mobile

True native app to track and manage your operations from anywhere

  • Always accurate — automatically calculates everything for you
  • iOS® and Android® - smart phones and tablets
  • No internet connection required — works offline, automatically syncs
  • Flight log section to easily capture all flight details (block time, flight time, starts, etc.)
  • Record flight time and duty entries
  • Automatically tracks and updates currency events (night landings, IFR approaches, etc.)
  • Capture expenses and associated details such as amount, description, category, payment method, etc
Mobile, iPhone, Android, iOS app

Handle all your booking and scheduling needs in one simple place

Booking & Scheduling

Handle all your booking and scheduling needs in one simple place

  • Book flights and assign aircraft and crew
  • Schedule aircraft maintenance & assign engineers
  • Create crew schedules
  • Assign passengers to flights
  • Send itinerary to passengers
  • Select FBOs, check fuel prices
  • CAA members get exclusive fuel discounts
  • Add notes and attachments (pictures, documents, etc)
  • Notify crew about bookings and send them the trip sheet
  • eAPIS integration - automatically detects international flights and builds submission
  • Subscribe to bookings in Outlook, Apple Calendar and most other calendar apps (mobile and desktop)

Flight Log

Quickly and easily track and manage actual flight data

  • Captures various flight data such as flight time, air times, Hobbs, passengers, fuel, landings, IFR, etc.
  • Add trip expenses and attach receipts (pictures, document scans, etc.)
  • select trip type like personal, business, commercial
  • After each flight, automatically send flight reports to key people such as accountant, manager, or maintenance staff
  • passenger management for SIFL
  • Add notes and comments for your trip
  • Crew currency records updated automatically
  • Flight logs created in the mobile app automatically sync with web system
Quickly and easily track and manage all flight details

Always compliant with real-time, up-to-date crew records and currency

Crew Records & Currency

Always compliant with real-time, up-to-date crew records and currency

  • Automatic email alerts to pilots and managers for upcoming records
  • Unlimited record types such as medicals, PPC/line checks, CRM, etc.
  • Automatically tracks currency items such as landings/night landings, IFR approaches, etc.
  • Auto-calculates the next due date based on customizable rules
  • Each crew can have different sets of records and aircraft-specific records
  • Attach supporting documents such as photos or scans of medical certificate, training record, etc.

Flight Time, Duty, Rest

Accurate and audit-ready flight time, duty, and rest management

  • Automatic email alerts to pilots and managers for approaching limits
  • Always audit-ready, up-to-date and current
  • Customizable flight and duty rules for any type of regulations or operations
  • Pilot can create a flight and duty entry for the entire crew
  • Duty entries created in the mobile app automatically synced with web system
  • Current status and full history available to pilots and managers
  • Managers can monitor company-wide flight & duty times
  • Approaching and exceeded limits are flagged
Accurate and audit-ready flight time, duty, and rest management

The quickest and easiest way to build charter quotes

Charter Quoting

The quickest and easiest way to build charter quotes

  • Customizable rate sheet for flight and associated fees
  • Automatically calculates flight charges, taxes, and other charges
  • Quotes generated quickly and pre-filled based on template
  • Easily send beautiful PDF quotes to customers directly from FlightOffice
  • Create a booking from a quote — all flight details will be copied to the booking
  • Track the status of your quotes

Reporting

Get up-to-date and accurate insight of your operations

  • Beautiful PDFs and Excel® reports that can be printed, exported, and emailed
  • Filters so that you get the data you want
  • A variety of reports for different needs such as duty history, upcoming currency records, expenses, passenger flight history, etc.
Get up-to-date and accurate insight of your operations

FlightOffice can help your operations

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customer testimonial

I love FlightOffice because they are aviation people so they understand our operations and how to solve our problems.

Romain Vidy

Chief Pilot, Helicraft | CANADA

Additional Features

Key features to make your life easier



Maintenance Tracking

Automatically updates and tracks all maintenance times

  • Automatically tracks and updates engine, airframe, APU, etc. times and cycles
  • Two-way connection to your maintenance system keeps everything up to date (Integrated with FlightDocs - others coming soon)
Maintenance tracking in Flight Logs

FBO and fuel pricing

FBOs & Fuel Pricing

Have all flight planning details in one place

  • See available FBOs and associated details when planning your flights
  • Compare fuel prices
  • See your CAA fuel discount pricing when you plan your flight booking (CAA members only)

Expense Management

The simplest and easiest way to track and manage expenses and reimbursements

  • Capture expenses and associated details such as amount, currency, description, category, payment method, etc.
  • Customize expense categories based on accounting needs
  • Assign expenses to specific flights and track total trip costs
  • Manage crew expenses and reimbursement
  • Expenses created in the mobile app are automatically synced with web system
  • Attach scans & pictures of receipts
  • Generate expense reports
Complete expense management

Easily manage passengers

Passenger Management

Centrally manage all your passenger profiles, history, and itineraries

  • Passenger profiles to manage all details of all your passengers such as picture, passport, DOB, weight, contact details, loyalty programs, preferences, etc.
  • Easily add passengers to different flights
  • Send flight itinerary to passengers directly from FlightOffice
  • View and export passenger flight history (US companies IRS-SIFL compliance)

Crew Profiles

Easily manage all your crew information

  • Manage all crew details such as picture, passport, DOB, weight, contact details, loyalty programs, etc.
  • Quickly access crew records and currency, flight time, duty, and rest tracking, all from one place
Manage crew profiles

Easily manage permissions and roles

Roles & Permissions

Easy-to-use, full control of who has access to what

  • Detailed permission and access control for various pre-set roles
  • Create customer roles such as accountant or auditor, and set their permissions